Regular maintenance can help your property maintain its value and prevent costly problems. Regular and preventative maintenance can help your association squeeze every last minute of performance from things like heating systems, sprinklers, roofs etc. - saving money in the long run.
Preventing untimely breakdowns and emergency situations should be a goal of every condo association. So here are our tips for developing a money-saving maintenance plan for your condo association:
- Things that can leak, bend, sag, become moldy, break, or short circuit need regular attention. Begin by compiling a document which identifies all of these components in your association that need attention. In another column, specify dates for recommended inspection according to owner's manuals, warranties, recommendations from professionals etc. In the next column, track the date of each inspection, making it easy to see the last time that component was checked.
- Assign someone the task of keeping good, clear records regarding the maintenance of the property. Owner's manuals, warranty information, and other documents related to the equipment and systems in your building are best kept together in a safe place. Keeping a detailed history of any repairs will also be helpful for future board members and owners.
- Make time for unplanned, periodic inspections. Things break and wear out on their own schedule, not yours. Light bulbs burn out, slow leaks develop and nails rust, so keep an eye on all those small things that can go wrong when you're not looking.
- Determine a routine time to check local building code requirements to make sure your property is up to code.
- Update that maintenance schedule as your association adds or replaces fixtures or equipment.
- Examine the costs associated with the maintenance and repair of items so that the board can determine when it is time to stop repairing something and just replace it.
- Nominate someone to be responsible for implementing the maintenance plan you develop and hold them accountable for making sure it's done correctly.
- Encourage unit owners to report issues that they see and make sure they are clear about their duty to maintain their own personal unit.